fundamental/strategic research as well as development and evaluation
research in the form of Adhoc / task force projects including
operational research are considered for ICMR support.
Research grants from
ICMR are intended to supplement research facilities available at the
staff to be recruited in the projects, all the guidelines issued by ICMR
(Admn.II) from time to time will be followed (e.g. Order No.
16/107/2008- Admn. II dated 24.08.2016, 4.10.2016 and 7.11.2016). All
the subsequent orders will be automatically applicable.
Sanction of Projects
Once a project is
approved for funding, the concerned Technical Division would inform
the Principal Investigator (PI) that the project has been technically
approved for funding and communicate the budget including the details
of the staff, equipment, contingencies, travel grants etc.
4. a. Budget
The budget would be
sanctioned under broad sub-heads as under:
and allowance of the staff
Travel (if approved)
4. b. Number of
projects with the PI
Under normal conditions a PI should only be implementing three ICMR
funded research projects at a given point in time. While submitting an
application for a research project the PI should give in detail all
the research projects (completed, on-going). Fresh research proposal
can be considered only when the on-going research proposals are about
sanction of project
The PI is expected to inform the concerned Technical Division about
acceptance of the budget sanctioned.
all equipment approved in the project, the PI is required to give a
certificate to the effect that either the equipment is not available
or not accessible for the project work in his/her institute.
name of the statutory auditor.
undertaking that the staff employed for the project would be the
responsibility of the host institution and would have no claim to a
permanent employment with the ICMR. The
project staff would be governed by administrative and service rules of
On receipt of the above information from the PI, the Division
will process the release of grant.
The funds are
released in 6/12 monthly installments. The first installment is
released along with the sanction letter. It would include the entire
grant for purchase of equipment and recurring grant for the period of
six months. Next installment would be for the next 6/12 months or at
the end of the project. Steps to procure the approved equipment should
be initiated immediately (to avoid escalation of cost) following the
prescribed norms of the host institution.
Expenditure should on
no account exceed the budget sanctioned for the project. Expenditure
incurred over and above the sanctioned amounts against one or more
sub-heads of expenditure such as pay & allowances, contingencies
etc. shall be met without references to ICMR. For re-appropriation
of under savings and equipment, a request will have to be sent to ICMR
and Heads of Division can make the appropriate decisions. The PI
should take any action only after receiving approval from ICMR in such
gradation/Up-gradation of approved posts
For whatever reasons,
if an investigator would like to downgrade or upgrade a post or
convert it to an equivalent post with another designation, the PI will
have to send a request to ICMR with adequate justification. The
justification will be carefully examined by the Technical Division and
if approved, Heads of Divisions will communicate the same to the PI.
However, the PIs will have to manage such re-designations within the
budget and only after appropriate approvals.
The sanction letter
would specify the date of start. It can only be a prospective date.
If, however, no date is mentioned in the sanction letter, the project
will be considered as initiated and operative from the day the grant
is received by the investigator. This date would have to be
communicated by the host Institute to ICMR. It will in no case be
later than one month after the receipt of the draft by the Institute.
The date of start of a project can be changed following a request from
the PI provided no expenditure has been incurred from the grant
released by the Council to the date of request.
of the travel grant
The grant can be
utilized for travel of the PI, co-investigator or of research
fellow/associates working on the scheme for:
seminars/symposia/conferences within the county provided the PI
himself or the Fellow/Associate, is presenting, a research paper
based on the project work (either oral or poster presentation).
Taking up field
work/travel connected with the research work with sanction of TA/DA
as per entitlement
Visiting the ICMR
Hqrs office for meetings related to the project
Attending a training
course relevant to the project (mainly for project staff).
Travel grant cannot
be used for foreign travel or related expenses for any reason.
the contingent grant
This guideline is
meant for recurring as well as non-recurring expenditure under the
contingency grant. The contingent grant can be utilized for purposes
like, but not limited to:
Acquisition of books
and documents of relevance to the research topic in case these are
not available in the library. These would be treated as the property
of the Institution’s library and after purchase and accession, may
be issued to the concerned Department/PI as per institutional rules.
items required for research work
specialized investigations for which facilities do not exist in the
Charges/reprints/off-prints of research papers published as an
outcome of the research.
charges for analysis of data (computer charges)
Typing of research
connection with the preparation of the final report
Grant cannot be used
for purchase of furniture items/office equipment
expenditure under contingency grant exceeding Rs. 25000/- per annum,
detailed breakdown should be given.
expenditure and non- expendable articles acquired for work of the
project should be purchased in accordance with the procedure in vogue
in the host institutions. For permanent and semi-permanent assets
acquired solely or mainly out of the grant, a separate audited record
in the form of register shall be maintained by the Institute.
The term “assets” means movable property where the value exceed
Rs.1000. Separate assets registers for items costing more than Rs.
20,000/- and less than Rs. 20,000- may be maintained.
The Council would
also provide equipment(s) for the conduct of the study provided it has
been approved by the appropriate Committee. There is no upper ceiling
on the amount to be sanctioned for purchase of equipment (s).
This would vary on the nature, scope and need of the Project.
All equipment should
be purchased according to the rules and procedures of the Institutions
where the project is to be carried out.
through the ICMR grant should bear a label “ICMR funded”.
On completion of the
study a list of all equipment procured from the project funds along
with cost, date of purchase, and suggestion for disposal of the items
should be sent to ICMR HQs
less than Rs. 20,000 are generally allowed to be retained by the
Institute, while in case of those costing more than Rs. 20000, the
Council will take the final decision after reviewing the request the
request/ suggestions from the PI.
Annual Report is to
be submitted by the PI in the prescribed
format(format is available
at ICMR web).The Annual Progress Report should be submitted
about three months prior to the completion of the financial year end
to enable its evaluation and decisions regarding subsequent grant
release. The subsequent Annual Reports will have to be submitted
till the end of project period.
The progress of the
project would be evaluated by ICMR either by peer review or by an
The scheme will not
be renewed for the next financial year unless the Council receives the
progress report in time.
A delay in receipt of
the report in time for consideration by the Committee may lead to
termination of the project.
The PI may be asked
to present the progress at the meeting of the review/expert
committee, if considered necessary.
The suggestion and
views of the committee and mid-course correction, if any, would be
conveyed to the PI from time to time for compliance and effective
conduct of the project.
Each year, a simple
statement of accounts giving the funds received and expenditure
incurred as of end of March every year needs to be submitted for
release of the first and subsequent installments for the duration of
Unspent balance would
be adjusted in the first installment for the next year.
An audited statement
would be essential for release of second installment and subsequent
installments of the annual grant from second onwards.
Project Completion Report
At the completion of
the project, the final report in
the prescribed format will have to be submitted.
The report should be
submitted not later than three months of the date of completion of
10% grant would be
withheld for release until the receipt of final project report.
settlement of the Accounts
final settlement of the Accounts will be done at ICMR HQs only after
the receipt of the following:
statement of expenditure.
List of equipment
procured from the project mentioning the cost, date of purchase and
suggestions for disposal of all items purchased under equipment.
The unspent grant paid
by ICMR shall be refunded by the institution as and when
the investigator discontinues a scheme midway or does not follow the
technical programme laid down and approved.
Will be restricted to
5% of the total cost of the project.
will not be granted on equipment and travel allowances.
Council would normally accept reports audited by statutary
auditors. The Council may also accept statement of accounts audited by
Chartered Accountants approved by or registered with CAG and/ or
Ministry of Health & Family Welfare.
Requests for project
extension beyond approved duration would not be entertained routinely.
However, if interesting/important leads are likely to emerge that need
to be followed up, then a valid justification for an extension should
be submitted by the PI three months before the expected completion of
the project clearly mentioning the period of extension with
are encouraged to have a co-investigator in the project.
case the PI leaves the project an eligible co-investigator could be
considered as the PI subject to recommendation of the PI, the Head of
the Institution and the approval of ICMR. Such a request should be
sent well in advance.
case the PI is shifting to any other institution, the co-investigator
could be made PI or the project could be transferred to the new
Institutions with prior approval from ICMR.
The host institution
has an important role to play in the above. The institute/Principal
Investigator will have to inform ICMR of any changes and in
consultation with ICMR takes steps to ensure successful continuation
completion of the project before relieving the principal investigator.